Automated contract comparison and billing variance analysis reduced reconciliation timelines by 28%. Finance teams gained a live dashboard for churn/ARR tracking and faster month-close cycles.
Expanded Narrative:
A mid-market SaaS company with $120M ARR faced recurring month-close delays and discrepancies between booked contracts and billed revenues. Manual spreadsheet-heavy processes caused reconciliation to take over 3 weeks, delaying financial reporting and frustrating investors.
Our Approach:
- Contract Ingestion: 4,800 SaaS contracts were ingested into our AI-driven parser.
- Automated Compare: Each contract’s key terms (MRR, renewal, churn clauses) were compared with billing system records.
- Variance Engine: Billing mismatches and contract override cases were flagged in real time.
- Finance Dashboard: A reconciliation dashboard gave finance leadership visibility into ARR, churn %, and concentration risks.
Days to Reconcile — Before vs. After Automation
Baseline ← Phase-in (-28%) ← Steady-state (-67%)
4,800 contracts parsed
312 mismatches flagged
Live ARR & churn dashboard
Illustrative, de-identified. Bars scale to the baseline max (21 days).
Impact:
- Reconciliation timeline dropped from 21 days → 15 days → just 7 days.
- Finance teams gained real-time visibility into ARR, renewals, and churn signals.
- Investors received faster and more reliable monthly reporting, increasing trust.